VIRTUAL Winery Version
3
The VIRTUAL Winery is a computer program used to generate
a strategic plan for your winery operation. The plan encompasses sales,
cost and production forecasts with a capital budget and debt equity structure,
then generates sales and margin forecasts (by product and sales channel),
balance sheets, operating and cash flow statements for 10 years. Reports
can be prepared monthly or annually, or in any combination (e.g. first three
years monthly and next 7 years annually).
The program has the capacity to
forecast production, costs and sales for up to 5000 products. A
product is a type of wine for a single vintage year (e.g. 2000 Reserve
Cabernet). The forecast “calendar” provides for crop, crush, production,
bottling, bottle aging, and sales intervals that can be assigned to each
product. Sales are assigned to seven distribution channels.
Each product can be a blend from up to 9 sources (3 vineyards, 3 grape purchases,
and 3 bulk purchases). There is a companion VW Vineyard Production program
that will cost blends from up to 200 vineyard blocks.
Implementing the program at your winery will require
a commitment from your winery’s management and accounting staff of perhaps 50 to 100 hours.
Successful implementation also requires fairly good historical accounting records
to facilitate accurate cost forecasts.
If you wish, we will visit your winery
and prepare a detailed proposal to help you implement the VIRTUAL Winery and
prepare your strategic plan. Once the system is
implemented and your staff is trained, it will take 10 to 20 hours annually to maintain the plan which includes
updating and comparison of plan v. actual.
Due to
its complexity, the VIRTUAL Winery is generally not recommended for wineries
with annual production of less then 3,000 cases unless you are planning a
significant expansion in operations. Small winery operations should use the Annual
Forecast product (see Other Winery Materials, below).
Quick Overview -
PowerPoint Presentation
This PowerPoint
presentation shows how the VIRTUAL Winery works and what it does. This
presentation contains 42 slides in a 1.8 Mb .ppt file. If
you have a POTS line it will take a few minutes, so go have a glass of wine -
it is worth the wait!
If you do not
have Power Point on your computer, download the PowerPoint Viewer from
Microsoft from the link below:
http://www.microsoft.com/downloads/details.aspx?FamilyID=428d5727-43ab-4f24-90b7-a94784af71a4&displaylang=en
Learn More? Go here for More Information, Review the Software Documentation,
Sample Reports, and Download a fully functional version of the VIRTUAL Winery
Software:
I have enough information
- Download Now ...
This Accounting Flow Excel workbook demonstrates a method for organizing
your winery accounting and financial reporting systems:
The chart of accounts is the basis for the classification of all the financial
transactions of the enterprise (Accounting 101). This chart of accounts
includes departmental flow charts depicting accounting flow, multilevel account
presentation, a table of wine cost components with benchmarks, a wine
product costing worksheet, and sample winery
financial statements and management reports. This file is essentially
a tutorial on how to implement a winery accounting system.
Other Winery Material
Vineyard Production Forecasting System:
"Vineyard Production Web Page"
The 10 Year Annual Forecast Workbook:
10 Year Annual Forecast
See the review of the VIRTUAL Winery Software System by
Vineyard & Winery Management Magazine
Review the outline for the:
"Cold Mountain Book on Management Accounting For Winery Operations"
